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Summer Swim Meet Basics:
| Meet Intentions |
At the beginning of the Summer Season, you will complete a Meet Intentions Form.
This form will list ALL of the Summer Swim Meets scheduled for the current season.
You MUST complete this form for each of your swimmers, as this information is then used to submit the meet entries. Please note, it is easier to scratch a swimmer than add one later, so if you think you might attend, say 'Not sure yet.'
Please note: July 9th is the DEADLINE for completing the if plans change, please email coleharbourhurricanesinfo@gmail.com no later than the TUESDAY before a meet (by 5:00 pm) to allow time to update Swim NS.
Please keep in mind, the Coaches choose individual events at meets, with the exception of Provincials. Relays are also chosen by coaches.
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| Meet Packages |
Before each swim meet, Swim NS will put out a Meet Information Package, which we will send out by email. Meet packages contain a schedule of the order of events for that day and other relevant details. Review the schedule but remember that meets can - and do - run over the expected time. Treat the schedule as a guideline - keep track of time, be aware of the events happening, and listen for annoucements - all will help keep you on track. |
Warm-up (pool) |
At each swim meet, their will be ~15 minutes of lane-time assigned to each club for their swimmers to warm-up in the pool. This schedule is usually included with the Meet Package, or sometimes comes out shortly thereafter. The Cole Harbour Hurricanes require all swimmers attending a meet to arrive and report to the coaches 15 minutes prior to this warm-up time. All swimmers MUST participate in the pool warm-up, regardless of the time of their first event, or they may not be permitted to participate in the meet. |
| Warm-up (land) |
At each swim meet, there will also be a land warm-up session, as a group, led by one or more of the Coaches. Swimmers are expected to have sneakers and appropriate clothing and ALL MUST participate. This is usually immediately following the pool warm- up session so swimmers must get ready quickly. |
| What to expect |
Participation swimmers are gathered by the Coach before heading to the MARSHALLING AREA as a group. Age Group swimmers are expected to listen for announcements and report for marshalling on their own. Either way, swimmers must have their caps and goggles with them, and be ready to race. Parents/ Guardians are not permitted on deck unless volunteering. Depending on weather, swimmers often take water, towels and clothing with them, as needed. Once the swimmers are marshalled, parents/ guardians find a spot to watch and cheer! Swimmers are to speak to their coaches following the race and then will need to exit the pool area. Don't forget to leave the deck with whatever you brought! Those families with younger swimmers may wish to arrange a meeting spot with your child. Participation swimmers should also be sure they see their coaches before they leave the meet as they get report cards at the end of each meet, with a checklist of specific skills the coaches look for in each race. |
~~~~~~~~~~~~~~~~~~~~~~~ What do I need to bring? ~~~~~~~~~~~~~~~~~~~~~~~ |
See the
Swim Meet Checklist HERE |
Any and all swimmers aged 12 & Under, begin the program as a Participation Swimmer. These swimmers must complete the 50 m Freestyle in a time of 55 seconds or less AND have mastered all of their stroke techniques to the satisfaction of our coaching staff, before they may attempt the 100 IM. Don't worry, the coaches will let the swimmers know when they are getting close! Once the 100 IM has been completed in a time of 2.15 or less AND all strokes, touches & turns satisfy the coaches, they will GRADUATE TO AGE GROUP. Once in age group, they will swim based on their age as of June 30th and they may be disqualified for improper strokes & turns, so it is best to ensure they are ready for the added challenge!
What are templates and why do the meets have them?
There are two main templates/ schedules of events for Summer Swim Meets - Templates A & B. This allows swim meets to be run in a timely manner as not all events are offered at every meet. Some swimmers may wish to consider which template is being run, when choosing which meets to attend. A swimmer may only participate in three individual events at any given meet and the coaches will choose which. (Note, relays would be in additon to the three individual events, and also chosen by the coaches).
Only the Provincial Meet runs a full schedule and allows the swimmers to choose events but more on that later!
Only the Provincial Meet runs a full schedule and allows the swimmers to choose events but more on that later!
| Template A | Template B | |||
| Participation (12 & U) |
50* Free or 25 Free | 50* Free | ||
| 25 Breast | 25 Fly | |||
| 100 IM** | 25 Back | |||
| 100 IM** | ||||
| Age Group | 10 & U | 25 Free | 25 Fly | |
| 25 Breast | 25 Back | |||
| 100 or 200 Free | 100 IM | |||
| 11 & 12 | 200 Free | 200 IM or 100IM | ||
| 50 Free | 50 Fly | |||
| 50 Breast | 50 Back | |||
| 13 & 14 and 15 & Over |
200 Free | 200 IM | ||
| 50 Back | 50 Breast | |||
| 100 Breast | 100 Free | |||
| 50 Free | 50 Fly | |||
| 100 Fly | 100 Back | |||
| RELAYS | Age Group Relays (2 templates will run medley & 1 template will run free) in the middle of the day |
Open Relays (2 templates will run free & 1 template will run medley) at the end of the day |
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Notes:
• *Swimmers must achieve the 50m Freestyle time standard of .55 to swim the 100m IM
• **Swimmers must achieve the 100m IM time standard of 2:15 to move into the age group events. These times may be achieved at
invitational meets or time trials using legal starts/strokes/turns
• 11 & Over: mixed gender and age (scores and awards by multi-age group)
• 13+14 - must swim 200 and 200 IM; choice of 2 other events
• 15 + O - choice of 3 events
• 100m IM will be swum as 12 & Under (scores and awards by multi-age group)
• 200 IM & 200 Free will be swum as 11 & over (scores and awards by multi-age group)
• Clubs are asked to organize in-house 400 Freestyle racing opportunities and email the results to Swim Nova Scotia. These will be included
in the weekly rankings
• Clubs are asked to organize 50m Kick in-house. This event should be available for 12 & under swimmers, and they should use a flutter board. Dolphin or flutter kick are acceptable, everyone will start in the water with one hand on their board and one hand on the wall with the flutter board touching the wall for the finish. These will be included in the weekly rankings
• 50m Kick will be swum as 12 & under, with the use of a flutter board, dolphin or flutter kick are acceptable, everyone will start in the
water with one hand on their board and one hand on the wall with the flutter board touching the wall for the finish; will swim two per
lane and as ‘flighted’ heats.
• Participation swimmers will receive a Skills Report from their Coach.
• Participation swimmers that graduate to the Age Group program will receive a graduation certificate.
• PARA swimmers can swim in the appropriate level; Coaches should follow up with Swim Nova Scotia on their level and classification.
water with one hand on their board and one hand on the wall with the flutter board touching the wall for the finish; will swim two per
lane and as ‘flighted’ heats.
• Participation swimmers will receive a Skills Report from their Coach.
• Participation swimmers that graduate to the Age Group program will receive a graduation certificate.
• PARA swimmers can swim in the appropriate level; Coaches should follow up with Swim Nova Scotia on their level and classification.
Where do I find Results and why are they important?
Results are posted either on a wall or board at the meet, as they are printed. They are an important way for swimmers to measure their own personal progress by comparing them to their previous times and goals they have set for themselves. You will hear a lot about PB's this year - Personal Best times.
These RESULTS are also posted on the Swim NS website, usually the Monday following the meet.
These RESULTS are also posted on the Swim NS website, usually the Monday following the meet.
How do I get involved and volunteer at the Swim Meets?
Many volunteers are needed to run a swim meet. Each club is encouraged to provide officiating volunteers for each meet, whether they are hosting or not. Please consider donating your time to a morning or afternoon session on the pool deck! The Cole Harbour Hurricanes are one of only a few summer swim teams that use an indoor pool and are therefore unable to host a meet. Hosting a meet is a great deal of work for a club’s parent volunteers, so we try to contribute as many volunteers as we can to help support their efforts. As our athletes have the benefit of an opportunity to attend all of the meets each year, this is the least we
an do to support the summer swimming community.
an do to support the summer swimming community.
The Cole Harbour Hurricanes request that each family has at least one member with lane timing certification. To become certified as a Timer, you must attend a Level 1 Officials Clinic: Intro to Swimming, which takes less than an hour. After you become familiar and comfortable with Timing, there are opportunities to progress into other officiating positions by simply attending additional training clinics. such as Chief Timer, Judge of Stroke and Turn, Starter, etc.. Clinics to gain official certifications are held periodically by Swim Nova Scotia and/or the various swim teams and are free of charge. Notices of clinics will be circulated to all families. and clinics held for Year Round Swimming officials can also be attended by volunteers from the summer swimming community.
Contact Info for 2022 TO BE UPDATED as we have no volunteer at this time (Chhofficials@gmail.com)
| Volunteer Position | Duties | Required Certification |
| Deck Marshal | Sort and direct swimmers to their lanes prior to their heats as they queue for their event. Guide swimmers when on deck to ensure a smoothly running meet and to report absent swimmers to Timers. | None |
| Scribe | Record swimmers' time as measured by Timer(s) and the Chief Timer. | None |
| Safety Marshal | Is responsible (to the Referee) for all aspects of safety related to conduct during the warm up period. | Level I (Red Pin) Safety Marshal Clinic |
| Timer | To time the swimmer in their assigned lane and to record the time if the lane does not have a Scribe. | Level I (Red Pin) Intro to Swimming |
| Chief Timer | To brief Timers before session about timing techniques, Provide an additional time for as many lanes as possible, Maintain a check on accuracy & efficiency of Timers, Ensure Timers are aware of and perform special duties:
- capturing split times,
- managing of two swimmers per lane, - changing ends for 25 m distance events, - using flutter board |
Level II (White Pin) Timer Clinic |
| Starter | Starts each race using a consistent tone and cadence, Works collaboratively with Referee to ensure all swimmers have a fair start Take notes related to the start and sweeps of the finish. Complete other duties as assigned, such as recall rope, Acts as Stroke or Turn judge (start end) if needed and if qualified. |
Level II (White Pin) Starter Clinic |
| Judge of Stroke & Inspector of Turns | Judge of Stroke: Watch swimmers for violations in swimming strokes, Inspector of Turns: Watch swimmers for violations in turn techniques and wall touches. |
Level II (White Pin) Judge of Stroke and Inspector of Turns Clinic |
| Meet Manager | Manages the meet by not performing every task, rather delegating to individuals or teams of volunteers. Role requires a personal commitment: availability of time (pre, post and during meet), ability to: delegate work to volunteers, maintain teamwork, adhere to timelines, and monitor progress on multiple priorities. |
Level II (White Pin) Meet Manager Clinic |
| Chief Finish Judge |
Maintain accuracy and integrity of the official times assigned to every swim, Determines the official time from manual watch times when automatic timing equipment is not available. |
Level II (White Pin) Chief Finish Judge Clinic (SNS Staff) |
| Clerk of the Course | Responsible for organizing and marshaling the swimmers on deck, seeding or reseeding heats and if instructed by the Referee, may combine heats where there are empty lanes. Inform swimmers | Level II (White Pin) Clerk of the Course Clinic (SNS Staff) |
| Chief Recorder | The Chief Recorder is responsible for checking results from results of times and placing in each event received from the Referee and shall witness the referees signing the results. | Level III (Orange Pin) Chief Recorder Clinic (SNS Staff) |
| Referee | The Referee has full control and authority over all officials, approve their assignments, and instruct them regarding all special features or regulations related to the competitions. They shall enforce all rules and shall decide all questions relating to the actual conduct of the meet, the final settlement of which is not otherwise covered by the rules. |
Level IV (Green Pin) Referee Clinic |
What do I need to know about Provincials?
Provincials are held at the end of each summer. 2019 Provincials will be held in Bridgewater, August 16th to 18th.
Participation and Age Group swimmers are eligible to attend. The Cole Harbour Hurricanes have their own criteria for eligibility, in addition to that of Swim NS. All CHH swimmers must attend a minimum of 4 swim meets OR the CHH TIME TRIAL & 3 swim meets, in order to participate in Provincials.
See details below and you will receive more of an explanation as the season progresses. Feel free to ask your parent rep!
LINK TO 2023 SWIM NS SUMMER SWIMMING COMPETITION STRUCTURE
Participation and Age Group swimmers are eligible to attend. The Cole Harbour Hurricanes have their own criteria for eligibility, in addition to that of Swim NS. All CHH swimmers must attend a minimum of 4 swim meets OR the CHH TIME TRIAL & 3 swim meets, in order to participate in Provincials.
See details below and you will receive more of an explanation as the season progresses. Feel free to ask your parent rep!
LINK TO 2023 SWIM NS SUMMER SWIMMING COMPETITION STRUCTURE
2023 Summer Provincials Qualifying Criteria
| 2023 Summer Swimming Provincial Championships Qualifying Standards | ||||||||
| FEMALE |
Event
|
MALE | ||||||
| 10 & Under | 11-12 | 13-14 | 15 & Over | 15 & Over | 13-14 | 11-12 | 10 & Under | |
| 1:44.92 | 1:20.89 | 1:15.90 | 100 Free | 1:12.85 | 1:19.41 | 1:44.79 | ||
| 3:58.57 | 3:29.72 | 3:01.56 | 3:03.07 | 200 Free | 2:50.66 | 3:05.11 | 3:30.47 | 3:58.28 |
| 7:56.14 | 7:03.03 | 7:01.06 | 400 Free | 6:32.52 | 7:11.31 | 7:57.48 | ||
| 1:43.96 | 1:35.52 | 100 Back | 1:28.79 | 1:43.55 | ||||
| 1:50.96 | 1:46.43 | 100 Breast | 1:34.85 | 1:50.86 | ||||
| 1:38.65 | 1:35.14 | 100 Fly | 1:27.24 | 1:37.68 | ||||
| 2:05.39 | 2:00.00 | 100 IM | 2:02.00 | 2:07.64 | ||||
| 4:00.00 | 3:34.10 | 3:32.93 | 200 IM | 3:22.82 | 3:42.22 | 4:05.81 | ||
| To be eligible for Provincials, a swimmer must have competed in at least one invitational meet prior to August 1st, 2019. The results must be published on the Swim Nova Scotia webpage and included in the rankings. |
| All times being submitted for entry to Provincials must be achieved between June 1st, 2023-August 6th, 2023 (rankings will be published on August 8th). |
| No time entries will not be accepted for Provincials, entry times must be published in the Swim Nova Scotia rankings as of the entry deadline. |
| PARA swimmers are eligible to compete in the designated PARA events. PARA events will be dependant on the classification of PARA |
All athletes who fulfill the above criteria are eligible to attend Provincials*, following the event entry eligibility determined as follows:
* Individual club policies will determine which eligible athletes are entered in the meet
| PARTICIPATION LEVEL swimmers are eligible to swim any 3 PARTICIPATION LEVEL events. As per regular season rules, Participation Level athletes are eligible to swim the 100 IM if they have met the 50 free graduation standard. If swimmers qualifying for the 100 IM after the 50m Free, they may contact meet management and enter the 100 IM. Participation swimmers may only score points for 3 events. If a swimmer graduates on Saturday and deck enters the 100 IM, they will not score that event (if they have swum 3 events already). |
| AGE GROUP LEVEL swimmers are eligible to swim AGE GROUP events. |
| 10-and-under AGE GROUP swimmers achieving qualifying times in 100 OR 200 free AND 100 IM are eligible to swim any 5 individual events in their age group. |
| 11-12 AGE GROUP swimmers achieving qualifying times in 200 OR 400 free AND 100 IM OR 200 IM are eligible to swim any 5 individual events in their age group. |
| 13-14 AGE GROUP swimmers achieving qualifying times in 200 OR 400 free OR 200 IM AND any other eligible events to swim any 5 individual events in their age group. |
| 15-and-over AGE GROUP swimmers achieving a qualifying time in ANY event are eligible to swim any 5 individual events in their age group. |
| AGE GROUP LEVEL swimmers who have not achieved AGE GROUP QUALIFYING STANDARDS are eligible to swim any 2 individual events in their age group. |
| ALL AGE GROUP LEVEL swimmers are eligible to participate in a maximum of 2 relays in addition to individual events. |
| RELAYS: -Athletes participating only in relays must be entered in the club roster submitted for provincials (there is no minimum number that must qualify for Provincials). This can be accomplished by entering the athlete's name in at least one relay event. At the beginning of each session, relay teams will need to be confirmed. -If a Participation swimmer graduates, they are eligible to join an age group relay (that is pre-entered in the meet). -Relays are available for Age Group level swimmers only. -All ‘A’ relays will be seeded ahead of ‘B’ relays. Only ‘A’ relays will score. -At least two (2) of the four (4) members swim in that age group. -Swimmers must not move to a younger age group (from which they are entered) to fill up the relay. However, a swimmer may move to an older age group. - For relay events please use the following formula if you do not have a relay time in the 13 & over events: take 45% of the 100m time to calculate the 50m time. |